Most eligibility tools are cloud services — you hand your patient list to a vendor's servers. VeriPhy Health is the opposite. It runs on your own computer, you sign in to each payer portal yourself, and nothing is ever sent to us. We built it this way on purpose: we can't lose what we never receive.
The short version: VeriPhy Health is desktop software that installs on a Windows computer in your office. It opens the same payer portals your staff already use — Availity, UnitedHealthcare, Oscar, Cigna, Florida Medicaid, and HealthSun — and you log in with your own accounts. It reads tomorrow's schedule, pulls each patient's coverage, and saves the results to a folder on your machine. No patient data (PHI) is transmitted to VeriPhy. There is no VeriPhy cloud holding your patients' information, because there is no VeriPhy cloud at all.
Exactly two places, both of which you already control: the payer's own portal (the website your front desk visits by hand today) and a dated folder on your own computer. VeriPhy is never in the middle.
You point VeriPhy at a schedule (CSV) that already lives on your computer. It is read from your disk and never uploaded anywhere.
For each payer, VeriPhy opens the portal's real login page and waits for you. You type your own credentials. VeriPhy does not ask for, see, or store your portal passwords.
The eligibility response comes directly from the payer to your screen — the same data you'd get clicking through by hand.
A results spreadsheet and a PDF for every patient it finds are written to a dated folder on your own computer, right next to your patient list. Delete that folder and the data is gone.
| Typical cloud tool | VeriPhy Health | |
|---|---|---|
| Where your patient list goes | Uploaded to the vendor's servers | Stays on your computer |
| Who holds the PHI | The vendor (and its sub-processors) | Only you |
| Portal logins | Often stored by the vendor | You enter them yourself, every run |
| If the vendor is breached | Your patients' data can be exposed | There is nothing of yours to expose |
| Pricing model | Monthly + per-transaction fees | One-time license — no per-check fees |
HIPAA compliance describes an organization and its processes, not a single piece of software — so no honest vendor can hand you compliance in a box. What a tool can do is make compliance easier, and that is exactly how VeriPhy is designed. Because patient data never leaves your machine and never reaches us, VeriPhy adds no new place for PHI to sit, travel, or leak. You keep the same control over patient information you have when your staff works the portals by hand.
We say VeriPhy is built to keep PHI on your machine — we do not claim to be "HIPAA certified," because no such certification exists. You remain responsible for your own environment: your Windows security, your portal accounts, and any Business Associate Agreements your organization maintains with the portals and clearinghouses you use.
No. VeriPhy has no server that receives your data. Results are written only to a dated folder on your own computer. The app itself keeps no patient records — remove a run's folder and that data is gone.
No passwords, ever. You log in to each portal yourself on every run. VeriPhy never asks for, sees, or saves your credentials.
Your patient data does not. VeriPhy talks only to the payer portals you already use. The one exception is ordinary software housekeeping — for example, checking for an update if you have a Care or Updates plan — which never includes patient information.
Same principle, even more isolated: the mini-PC arrives with VeriPhy pre-loaded and runs as a separate device that touches only your internet connection — not your EMR or workstations. The data still stays on that device, in your office.
Because no patient data flows to us, VeriPhy is not positioned in the middle of your PHI the way a cloud clearinghouse is. Every practice's compliance setup is different, though, so confirm your own BAA obligations with the portals you use and your compliance advisor. We're happy to answer questions in writing.
VeriPhy Health runs entirely on your own machine — PHI never leaves your office. One-time license, no per-transaction fees.
See how VeriPhy Health works the portals you already use, on the computer you already own.
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